CAT is seeking a Data Officer to ensure all aspects of the charity’s data is compliant, accurate, measurable and usable.
The Centre for Alternative Technology (CAT) is an environmental education centre demonstrating practical solutions for sustainability. The Centre covers all aspects of green living: environmental building, renewable energy, woodland management, energy efficiency and organic growing. It has a unique visitor centre that welcomes tens of thousands of visitors each year and a Graduate School offering postgraduate degrees in sustainability and adaptation, environmental architecture, sustainable food and natural resources, and renewable energy. The organisation also runs short courses and educational visits, offers venue hire and consultancy, and undertakes research in ways to reduce Britain’s environmental footprint via the flagship Zero Carbon Britain project.
CAT is a national charity based in Mid Wales dedicated to researching and communicating positive solutions for environmental change. Its stunning site is the former Llwyngwern Quarry site which is within easy reach of the town of Machynlleth, the Snowdonia National Park and Cardigan Bay.
- Ref: DO211011
- Salary: £21,600 per annum
- Contract type: Permanent
- Hours: Full time – 37.5 hours per week
- Responsible to: Director of Finance & Operations
- Location: Normally at the Company’s site near Machynlleth, Mid Wales; partial remote working a possibility.
- Working Days: Normally Monday to Friday.
- Closing date for applications: 9am 30 November 2021
- Interview to be held: 6 to 7 December 2021
- Expected start date: 4 January 2022
Staff are working remotely as much as possible, subject to individual roles. Working arrangements for staff comply with all current applicable COVID-19 guidance and are updated as and when the guidance changes.
Main Purpose and Responsibilities
The Data Officer will focus on executing all aspects of charity activity that involve data.
The 3 key aspects are: Monitoring and review of data capture and recording across CAT to help ensure the accuracy of data and management information including assisting with the development of key performance indicators (KPIs) and impact reports; working closely with all departments to ensure compliance with current data protection legislation, such as the UK General Data Protection Regulation (UK GDPR), Privacy and Electronic Communications Regulations (PECR) and the Data Protection Act 2018; and, working with the senior management team, IT committee and IT team to assist with plans for a centralised CRM system to replace our existing, varied databases. The key element is that our data should be compliant, accurate, measurable and usable.
This role will involve strategy development with regards to data management, processes and behaviours, so the ideal candidate will be highly dedicated to all things data; accuracy is a must. The role will help everyone at CAT to understand the requirements and importance of accurate data and will be crucial in relevant data protection legislation compliance across the organisation. Planning and arranging training for staff in these areas, in conjunction with the HR Manager, will be an essential part of the role.
In addition to data compliance, a major aspect of the role will be assisting in the development of a fully functioning CRM programme that will enable CAT to engage more comprehensively with stakeholders, building stronger relationships to help support our mission and increase our income.
Our current data is held on a range of different software packages including Sage and Filemaker. Experience of these packages is not essential and ‘on the job’ training in their use can be provided.
The ideal candidate will have 1-2 years’ experience in a similar role and have strong oral and written communication skills.
Duties specific to Data Officer
- Ensure complete, consistent and timely capture of all data according to CAT policy
- Design and deliver clear management information to report a full suite of KPIs to the management teams and Board of Trustees
- Work closely with all stakeholders to satisfy data requirements
- Support the implementation of a new CRM system
- Work with the Senior Management Team to help drive full and consistent adoption of our data systems by all CAT staff
- Be the ultimate custodian for all data within CAT
- Ensure compliance with all relevant data protection legislation, such as the UK General Data Protection Regulation (UK GDPR), Privacy and Electronic Communications Regulations (PECR) and the Data Protection Act 2018
- Ensure all staff receive appropriate training in data matters, including our systems and relevant data protection legislation
- Develop and lead training and coaching sessions to support users to understand best practice in data systems
- Act as guardian of data quality by monitoring and evaluating using basic review tools to ensure quality of data is safeguarded
- Providing support when required for Mailing List management.
- Any other appropriate duties as defined by the Chief Executive or Director of Finance and Operations
Applications are required, CVs will not be accepted.